How Equippy Simplifies Employee Onboarding and Offboarding

Introduction: your brand’s first impression starts with a box

Picture this: a new hire’s first day. They open their laptop to join their induction call… except IT is still waiting for the courier to deliver it. Three days later, they finally log in. The energy from that first morning is gone, and the impression of a “smooth, modern company” fades fast.

Onboarding is more than admin. It is your brand’s first handshake with a new employee. When it goes well, it builds trust and belonging. When it goes wrong, it damages engagement and delays productivity.

The employee experience gap

Most HR and IT teams genuinely care about creating a great first week. But legacy processes get in the way.

• Disjointed workflows: HR systems trigger contracts but not equipment requests.
• Inconsistent standards: Some offices have spare laptops; others don’t.
• Manual follow-ups: Endless emails between HR, IT and facilities.

These gaps show up where it matters most: day-one readiness. Research suggests that one in five employees consider leaving within the first month if onboarding feels disorganised. For distributed or hybrid teams, the risk is even higher.

The cost of poor offboarding

If onboarding is about first impressions, offboarding is about lasting protection.

• Unreturned devices lead to data-security exposure and wasted asset value.
• Manual collections are unreliable and time-consuming for IT.
• No audit trail means no proof of GDPR compliance.

Without automation, hardware retrieval becomes a guessing game. IT teams lose track of who has what, while Finance writes off the loss.

What seamless looks like

Equippy connects the dots between HR, IT and logistics so the whole process feels effortless.

For onboarding:

• HR triggers a new-starter workflow in the HRIS (such as BambooHR or HiBob).
• Equippy automatically prepares a laptop, accessories and even branded welcome packs.
• Equipment is shipped directly to the employee’s home or office, ready to go on day one.

For offboarding:

• A leaver entry in HR triggers a return request.
• Couriers collect the device using pre-labelled packaging.
• The item is data-wiped, inspected and logged back into the secure inventory for redeployment or recycling.

Everything is tracked in one portal so HR, IT and Finance share a single view of every asset.

Turning onboarding into a culture advantage

Modern employees expect speed, consistency and care. Brands like Monzo, Revolut and others invest heavily in creating a sense of belonging from day one. The unboxing moment matters: it tells new hires, “You’re part of something that works.”

Equippy helps companies of any size achieve the same level of polish without increasing workload. By linking systems and logistics, we remove friction from the human moments that define culture.

Why this matters now

Hybrid and remote work have permanently changed how equipment is distributed. Teams spread across multiple cities need reliability, not complexity.
Equippy provides exactly that - a unified workflow from hire to retire:

• Consistent onboarding for every location.
• Secure, compliant offboarding for every leaver.
• Clear reporting for every stakeholder.

The result is fewer delays, less risk and happier employees.

Conclusion: make every first and last day seamless

When onboarding works, it feels invisible. Everything just happens, and people can focus on connecting, not coordinating. When offboarding is automated, you protect data, recover value and close the loop responsibly.

That is what Equippy enables: a smoother, safer employee lifecycle powered by integration and visibility.

Drop us an email at: hello@equippy.com